Stay compliant with built-in guardrails
Require receipts and memos, set spend limits, and block risky merchants or categories before the swipe.
Expense management without the busywork
Receipts, memos and approvals handled automatically, built into the Apotsa Card, reimbursements and more.
Built for teams that run on Apotsa
Let Apotsa capture receipts, fill memos, and approve in real time
Free your team from manual work.
- Hunt down receipts at month end
- Re-key everything into spreadsheets
- Chase approvals over email
Control spend before it happens
Give employees cards with policy built in, so unapproved spend never gets through.
Automate spend setup at scale
Reusable templates prefill limits, approvers and controls, so issuing a card takes a single click.
Speed up approvals with recommended actions
Every request arrives with a policy-based recommendation, so approving or rejecting takes seconds.
Eliminate manual expense reporting
Let your team do their jobs without expenses getting in the way.
Expenses handled automatically
Apotsa captures the receipt and fills in the memo and category at the moment of swipe. Employees confirm in the app, or by text, Slack or Teams.
Your finance assistant, always on
Ask a policy question, request funds or sort out a card issue in plain language, at any hour.
Let Apotsa review and reconcile your expenses
Scale your team by automating the routine work.
Catch out-of-policy spend without reviewing every line
Every expense is checked against your policy. Compliant ones are approved, the rest are flagged with the rule they broke and a full audit trail.
Set policies that evolve over time
Policies stay dynamic. Apotsa highlights gaps and ambiguities so you can tighten them as your team grows.
Build a free expense policyEnforce policies without the hassle
Automatic reminders, requests for missing details, repayment requests and card locks do the chasing for you.
Reliably sync with your ERP
Transactions are mapped, coded and synced to your accounting system, so the books are ready when you are.
Make strategic decisions with real-time expense reporting
Instant spend data, budget tracking and insights.
Track spend vs. plan and stay ahead of overspend
Every expense lands against its budget the moment it happens, so you see overspend coming.
Spot risky behavior before it becomes an issue
See overspending and policy drift by cardholder, team and department.
Get instant answers on spend
Start from prebuilt dashboards, or ask questions in plain language and slice by team, vendor or cardholder.
FAQ
How does Apotsa Expense help businesses save time and money?
It captures receipts, fills memos and categories, and routes approvals automatically, so employees stop filing reports and finance stops chasing them. Policy checks and budgets run in real time, which keeps overspend from building up.
Can it work with my accounting system?
Yes. Expenses are mapped, coded and synced to your accounting system. Reach out during early access and we will confirm your setup.
How does Apotsa ensure policy compliance?
Rules are built into the card, such as limits, blocked categories and receipt requirements. Every expense is then checked against your policy, with a clear reason and audit trail for anything flagged.
What automation does it offer for approvals?
Requests are routed to the right approver with a recommended action based on your policy, so most approvals take a few seconds. Reminders and escalations run on their own.
Does it support employee reimbursements?
Yes. Out-of-pocket expenses go through the same capture, policy check and approval flow as card spend, so everything lives in one place.
How does it help track, control and categorize expenses?
Each expense is categorized automatically, matched to its receipt and counted against the right budget the moment it happens. Dashboards show spend by team, vendor or cardholder.